4 Useful Document Management Services for Every Workplace

A high-quality document management system will make it easier to organize, store, and share information in the workplace. Without it, you risk spending more time trying to find certain files manually instead of focusing on more important tasks. Moreover, you might not have any backup of those files in case they are lost or stolen.

Hiring document management services is a good start to securing your data and simplifying document retrieval and collaboration. Reputable service providers offer an array of solutions that can help transform your workplace and make it more efficient and cost-effective in the long run. Here’s an overview of the services that may be practical for you:

1. Digital records services: Optimize your existing paper document management methods with a comprehensive digital transformation service that covers document imaging, cloud-based record management and data or media migration. Your physical documents will be converted into digital files through dependable scanning services. Next, these digital documents will be stored in a secure cloud-based digital management system. The service provider can also consolidate your information to improve the way you and your team retrieves data from any device.

2. Microfilm and microfiche scanning: If you still have some old documents stored in microfilm, there are document management services that can convert them into digital files using state-of-the-art scanning equipment. A strict quality control and assurance team will ensure a seamless conversion process.

3. Mobile scanning services: Document scanning services typically come with secure document pick-up, document preparation and indexing. Some companies can come over to your workplace with their team and scanning equipment if there are too many papers to scan or if you are simply concerned with the security of sensitive data.
   
   
4. Cloud-based document management: No need to figure out where you will store the scanned files. You do not have to purchase hard drives to keep them too. Document management services provide a secure cloud storage solution that will allow you to store and manage your digital files with ease and access them from any device, at any time.aa

For more information on how Foveonics Document Solutions can help, contact us.

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Backup Records with A Highly-Experienced Document Scanning Provider In New York

Your company is likely to accumulate a lot of documents and record over the years. You might have started out with limited physical storage, which eventually had to increase in terms of size and number. However, that means investing in more storage equipment and space to keep your documents organized, and it can be expensive in the long run. Alternatively, you can consider backing up those records digitally with help from document scanning services in New York. That way, you can have digital images of important records and you can store them easily and more conveniently in the cloud.

Document imaging services can offer more security to your most important records. Since the papers will be scanned and stored in the cloud, they become less susceptible to loss and theft. If you are concerned about calamities, such as fire, the physical copies may be destroyed, but you can still access the digital backup from your preferred device no matter where you are. This can also add a layer of convenience to your team when they need to locate and retrieve certain documents quickly.

When considering document scanning services in New York, always make sure that they are a credible provider that is trusted by many other companies. They should have trustworthy drivers in case you will have your records transported to their facility, and an in-house team of document conversion associates with the knowledge, skills, and experience to handle a variety of paper sizes and types, including old, historical, and fragile papers.

Document imaging services can help your company optimize its current paper document management system by delivering comprehensive digital transformation services. Backing up your records this way could simplify the consolidation of your information, enable quick access to documents from the cloud, enhance business insights, optimize your time with a more efficient way to retrieve data, and help you focus on innovation and growth in the long run.

For more information on how Foveonics Document Solutions can help, contact us.

Source URL: https://www.foveonics.com/backup-records-with-a-highly-experienced-document-scanning-provider-in-new-york/

Digital Scanning Services are Key to Eliminating Paper Clutter

A well-maintained desk speaks a lot about your office culture. If your desk is messy and full of paper, you wouldn’t be able to work well. This cluttering of documents and papers on your desk is not only bad-looking but also creates a poor impression with all of your clients. Moreover, what if you lose an important document in such clutter?

Commercial scanning services can help overcome this conundrum.. This amazing concept has enabled us to eliminate all kinds of paper clutter. Consequently, you are not only able to keep your desk clean but store all the confidential information and data more safely and securely.

Many digital scanning services are being used by different organizations. Here are the advantages of these services: :

1.    Lower carbon footprint:

Digital scanning services gives one of the most notable advantages of reducing the usage of paper – lower carbon footprint. Using paper in lower quantities clearly means that you are doing your bit in saving the environment.

2.    Easy access:

Commercial scanning services give you easy access to all your documents and information. If you have stored all your digital documents on a cloud platform, you are able to access the same from anywhere, even when you are not present in your office. At the same time, all these documents can be reviewed by you on your tablets and mobile phones. Thus, you can quickly look up the important information as a result of digital scanning services.

3.    Easier management:

Entertaining paper-based documents in an organized manner is nothing but a hassle for one and all. However, the document management system by the way of commercial scanning services, is much easier. You can gather any information that you want in the back of your hand. The data is backed up automatically under this process, thereby reducing all kinds of potential risks.

Apart from this, commercial scanning services are also about reduced costs. Digitization of your documents can help you reduce all kinds of tangible as well as intangible costs. Thus, it’s time to go paperless now.

For more information on how Foveonics Document Solutions can help, contact us.

Source URL: http://www.foveonics.com/digital-scanning-services-are-key-to-eliminating-paper-clutter/