5 Checkouts for Choosing a Document Scanning Service

Having your paper documents and files scanned is a good way to start consolidating all your important information into a simple and easy-to-manage digital system. This is possible with help from commercial scanning services. But since you will be leaving your documents to them, it makes sense to choose only credible and trustworthy service providers with the proven ability to deliver high-quality and clear images stored in secure storage systems. So, if you are looking for document processing services, be sure to look into these five factors that make them highly qualified for the task:

1. Experience – Leading commercial scanning services have decades of experience in what they do. Be sure to verify how long they have been in business and the certifications that can prove their credibility and dependability. Experienced companies are more likely to be flexible and capable of working with every kind of business in all industries. Consider exploring their case studies to find out how they were able to resolve the document management and scanning issues of every client.

2. Reputation – Choose document scanning specialists who are reputable. You can determine this trait by looking into their clients. Look up customer testimonials and reviews, especially those that are made by clients from your industry.

3. Confidentiality – Ensure that the document processing services will be carried out securely, without compromising the security and confidentiality of your files.  Make sure that their team has been thoroughly screened and that the technicians are trustworthy. Moreover, they should make sure that your files are highly protected and safe while they are working with you.

4. Advanced technology – Reputable document scanning services have invested in the latest technologies and equipment to efficiently and quickly scan your documents. They also provide a cloud storage solution where you can conveniently access the scanned images anytime, anywhere.

5. Quality assurance – Choose a service provider with its own in-house quality assurance team that is stringent in ensuring the highest-quality scans before they are delivered to you.

         For more information on how Foveonics Document Solutions can help, contact us.

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Four Tips for Hiring Document Processing Services in NJ

Tracking, managing, sorting, scanning, and indexing your business documents are laborious tasks that take up a lot of time and resources. Fortunately, there are document processing services providers that can do all these on your behalf. Many small and large-scale businesses partner with such providers for solutions such as document imaging services and document scanning services. Doing so improves their efficiency and also allows them to experience all the benefits of document processing services.

If you want to take the load off your shoulders and focus more on the actual running of your business, maybe it’s time to look for a provider. Here are four important tips to consider.

1. Look for experienced providers in NJ.

How can you tell if a provider is reliable? By looking at their experience. You probably know this very well, being in the business world yourself. Don't just pick a company with the lowest prices or one that offers a dazzling list of benefits and services unless you have done some digging up. Choose a leading provider of document processing services in the New Jersey area and make sure to research about their experience, certification, and awards if they have any.

2. Consider their reputation.

It's possible for a document processing services provider to stay in business for many years, even with a negative reputation. That's why experience is not the only thing to consider when hiring a professional. Do your research about what their previous clients say about them. A good reputation is one of the strongest indicators that you are dealing with the right service provider.

3. Ask about their services.

Every business needs an innovative document processing system. But every business does have unique needs and requirements. You want to partner with a provider that understands the framework and day to day processes of your enterprise. You want them to provide not only ‘flexible’ but more importantly ‘customized’ solutions to meet your requirements and expectations.

4. Find out how they ensure data security.

Passing along your business’ valuable and confidential information to a third-party company does sound scary. That’s why it's crucial to find a provider that uses the most advanced and comprehensive security measures to ensure that your documents are safe and are highly protected.

For more information on how Foveonics Document Solutions can help, contact us.

Source URL: http://www.foveonics.com/four-tips-for-hiring-document-processing-services-in-nj/

Misconception About Large Document Scanning Services – Know the Truth

Large document scanning services enable the efficient conversion of physical documents to electronic formats. These services mainly involve the digitization and capture of necessary information and/or images for the purpose of secure storage, data indexing, and information/intelligence building. The information that results from document scanning and data capturing services are widely used for different kinds of business systems, including file archives and portfolios on top of other types of databases like CRMs, HR systems, and ERPs. Large document scanning and imaging services usually come in two forms, namely on-site implementation, where users capture their own data and documents, and outsourced services, through which your documents are handled by trained and knowledgeable conversion specialists who can help ensure standard and industry compliant large document scanning services.

Although large document scanning services have been around for quite some time, there are still many misconceptions that surround the industry among the most common of which are as follows:

1. Document handling processes are all about scanning and capturing physical documents. Document processing is so much more than data capture. It is also about extracting important information and data from these images so that they can be effectively indexed, organized, stored, and accessed when needed.
2. Outsourcing is expensive. Contrary to popular belief, document scanning services aren’t as expensive as many might think. As a matter of fact, there are many reasonably priced service providers that offer high quality large document scanning services and packages at affordable rates.
3. Documents can be scanned as is. To avoid issues during the bulk scanning process, prep work must be done on all documents that need to be scanned and captured. This means removing any foreign objects that could interfere with the scanning process as well as repairing damages that could cause machine trouble like paper jams.

All in all, document scanning and digitization of your paper resources can provide your business tremendous gains when it comes to organizational efficiency and productivity, as this gives you greater control over the information that you’ve acquired through years of service and operation.

For more information on how Foveonics Document Solutions can help, contact us.

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Large Document Scanning Services – How to Select and Benefit from Them

If your business or organization deals with large format documents on a daily basis, chances are, you could be running out of storage space as more of them accumulate over time. These documents can be anything from tax books to maps, architectural designs and drawings, construction plans, oil and gas well logs, and other similar kinds of papers. Retrieving them can be challenging, too, due to their sheer size, and in some cases, their heavyweight, especially if there is too much of them in one pile or shelf. You can avoid these issues by investing in dependable large format scanning services. Here are a few tips to help you pick the right service provider:

• Choose experienced companies in your area – Look up the different large format scanning services in your area and determine their experience and reliability when it comes to delivering projects on time and according to budget.  Foveonics is one of the most dependable providers of document solutions in New Jersey that can scan and digitize any type or size of document, even large format, and microfilm or microfiche.
  
  
• Verify the credibility of the scanning service – Large format documents tend to contain sensitive information, which you do not want to fall into the wrong hands. With this in mind, Foveonics has only an experienced and qualified team, and secure, high-quality scanning equipment to keep your documents safe. Verify the trustworthiness of large format scanning services by looking up customer feedback.

• Look for value-added services – Some of the best document scanning companies offer cloud-based document management and indexing, too, so you do not have to be concerned with doing those tasks yourself. Large format documents in digital format can eliminate the need to store and manage physical papers, while providing a more convenient and secure way to access and use the information on them.

For more information on how Foveonics Document Solutions can help, contact us.

Source URL: http://www.foveonics.com/large-document-scanning-services-how-to-select-and-benefit-from-them/

How Are Document Scanning Providers Capable Of Scanning Documents So Economically?

Having your documents scanned and digitized can be handy if you are looking for a way to free up physical storage space in your workplace, reduce the paper trail, and improve the security and access to them. Document scanning services in NJ leverage the most advanced technologies in document imaging to seamlessly and securely convert paper documents into digital files. They are able to offer an economical solution to your document management needs by using high-quality scanners, like the Kodak i5600, which is known for efficient and reliable document conversion.

Only a capable team of document conversion associates is assigned to handle the scanning services in NJ.  It has specialists who have experience in duplex, large format, and color scanning. Likewise, they can handle a variety of paper types and sizes, and they can even properly scan fragile historical papers. Specialized equipment is also used for certain documents, like large format papers (i.e. construction plans, architectural documents, tax books, and maps), and microfilm.

Reputable providers of document scanning services in NJ offer customized solutions to fulfill the specific needs of your organization. They can coordinate the transfer of the documents to their own facility where these will be kept under round-the-clock surveillance. Documents are placed in specialty containers during transport, which is done through company-owned vehicles. All transport staff go through meticulous background checks, and they have good driving records to ensure that you can trust them.

The team performing the scanning services in NJ will physically prepare the documents for imaging. The process can include removing staples, fasteners, and bindings, and raising the seals to ensure that each page or paper is scanned to the highest quality. Document preparation is handled by the team in its entirety, so you do not have to do it yourself. A quality control team follows strict QA criteria to prevent errors and low-quality images.

For more information on how Foveonics Document Solutions can help, contact us.

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